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Official ARWC 2013 Race Wear
November 29th – December 12th, 2013 November 29th – December 12th, 2013
Coast to Coast... Border to Border, only once in a lifetime!!
Newsletter #3 Newsletter #3

Published: 29/Marzo/2013

Hello Friends

 As we continue with the organization of the world adventure championship, we are sending you this release with important data related to your technical and physical preparation.

 Mandatory gear list (preliminary)

  1. Bicycle Boxes for transportation
  2. Kayak for the event
  3. Official Hotel
  4. Sponsor news
  5. Frequently asked questions

 

  1. MANDATORY GEAR

 

This is the list of the mandatory gear.  We are respecting the generic of all ARWS races, and adding some specific extras for our event.

 

 BICYCLE BOXES FOR TRANSPORTATION DURING THE EVENT

 

  • Bicycle boxes size will be confirm in the next newsletter.
  • Rigid and Waterproof bike boxes are mandatory.
  • Cardboard, homemade, soft or wooden boxes are forbidden, even if covered in plastic.

 

 

  1. KAYAK

 

The kayaks to be used during the whole event will be the:

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. OFFICIAL HOTEL

 

The Radisson San José Hotel is the official hotel of the race. All teams will be staying at this hotel for 4 nights:

  • November 29th and 30th. December 1st (preview race start)
  • December 12th (closing ceremony)
  • Buffet breakfast included.
  •  Internet, swimming pool. 

 

 

Relax and Unwind at the Radisson Hotel San José, Costa Rica

Boasting a convenient location near the historic city center, the Radisson Hotel San Jose, Costa Rica offers comfortable accommodations in the city's vibrant financial, commercial and government district. The hotel is also close to major attractions including the National Theatre, Golden Museum and a range of shopping and dining options. While staying with us, you will enjoy on-site amenities such as a Fitness Center, Executive Lounge, an on-site casino, spacious meeting rooms and two restaurants - everything you need for a truly exceptional hotel stay.

 

 

 

 

 

 

 

 

 

  1. SPONSOR NEWS

 

 

TOYOTA: All vehicles of the organization are Toyota, our primary sponsor, who has given us an outstanding support for the last 3 years, and will be actively present during the event.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOYOTA RENT A CAR will also provide all official race cars and also will offer discount prices for those traveling to Costa Rica to enjoy this world event, including journalist, camera crews, etc. http://toyotarent.com/

 

 

rent-a-car

 

 

 

 

 


 

KAILASH OFFICIAL ARWC 2013 GEAR. We would like to welcome our new sponsor and official provider of Adventure Sports Gear Kailash, #1 sports brand of technical clothing in Brasil.  http://www.kailash.com.br

 

 

 

 

 

 

 

 

 

 

 

 

HORIZONTES TRAVEL AGENCY.  Official ARWC 2013 Travel Agency. Booking and reservations will be handled by Horizontes travel agency, during, before and after the race. http://www.horizontes.com.

Contact Eddie Rodriguez erodriguez@horizontes.com

 

 

 

 

 

 

 

 

 

  1. Frequently asked questions

 

  • Q/ How is a race in a tropical environment, will we be using only summer clothing?

 

A/ No, as you can see in the mandatory gear, we are requesting equipment for cold weather, tents, sleeping bags and warm clothing since some parts of the race are above 10,000 ft ASL (3.500 mts ASL), and the temperature will be close to 40° F (4 C°).

 

  • Q/ Are sails allowed on Kayaks?

 

A/ Yes, sails are allowed, but any structural modification of the boat is strictly forbidden.

 

  • Q/ Will we have a special tank or specific box for the food?

 

A/ No, you can arrange your food any way you like. You will have your 4 gear boxes and bike box as well to use for food storage.

 

  • Q/ How are the maps of the race going to be?

 

A/ All maps of the ING (National Geographic Institute of Costa Rica) will be in a 1:50,000 scale. All other maps not given by the organization are forbidden. All the checkpoints will be tagged in the maps.


 

 

 

 

 

 

MANDATORY EQUIPMENT LIST

(PRELIMINARY)

Version 1.0 dated 2 March 2013.

 

The AR World Series members using this list have collectively agreed on standard mandatory equipments, and definitions of this equipment, that individuals and teams must carry while participating in an AR World Series adventure race.  They have also agreed on the rational and logic for the inclusion of items on this list.

 

Additional items may be added by race organisers where they are specific to their location, conditions or laws of the host country.

 

 

PERSONAL RESPONSIBILITY AND ASSUMPTIONS - You and your team together are responsible entirely for carrying suitable and appropriate equipment, clothing and sustenance for the climate, conditions and activities in the event. This Mandatory Equipment List is NOT a list of the only items you should take.  It contains the mandatory items that you and your team must carry with you, at specified times, to meet minimum safety requirements by law, prevent and/or treat SOME potential injuries, and short term survival purposes (for example a seriously injured team member, in a stationary position, overnight in bad weather).  It assumes your team members will NOT separate during the race and that you may share between members the mandatory equipment that must be carried.  You will certainly need additional equipment, clothing, food and drink for your participation in the event.

 

 

RECOMMENDED AND INFERRED ITEMS

The following items, categories of equipment or related items, are either strongly recommended by organisers, or assumed to be an inferred requirement as competitors must have an understanding of adventure racing, the activities they will be participating in, and general outdoor adventure knowledge and experience.

    Backpacks and water carrying containers/ bladders/ bottles.

    Foods and sustenance, sufficient until the next re-supply point, including emergency quantities.

    Personal race clothing and footwear suitable for extreme conditions (including accessories such as hats/ gloves, eye protection, watch/altimeter as required and clothing for water activities such as wetsuits).

    Waterproofing/ dry bags to keep personal and team equipment as dry as necessary.

    Water purification device or chemicals - to avoid illness from drinking contaminated water.

    Personal medications, permitted analgesics, therapeutic medicines, medical insurance certificates, allergy or illness identification, sun protection.

    Money/ Credit card, personal identification card/ Passport, immigration or visa certificates.

    Cycle repair kit (including pump, tubes, tools and spare parts).

    Additional and back up Mandatory/ Recommended and Inferred items in re-supply boxes as permitted.

 

 

RULES - As a competitor in the AR World Series event using this list, you and your team are required to carry the mandatory equipment items with you at the specified times. Checks of mandatory equipment may occur during the race and missing equipment may result in penalties or disqualification as per the race rules.  If any items are used/ consumed/lost during a leg, they must be replaced at the next transition point.

 

The mandatory equipment is divided into two categories, equipment you and your team must carry at ALL times, and equipment you and your team must carry during a specific DISCIPLINE.

 

 


 

  

ALL TIMES - ALL DISCIPLINES - ALL ARWS RACES

(Tropical Zone + Temperate Zone)

Yes/No

Name

Image

Quantity

Description

Official Race Bib

(Vest/ Jersey/ Bib)

1 x per competitor

(no share)

The official race bib must be worn by each competitor at all times as the outermost garment.  Vest/packs that cover the front of the bib are not permitted. Race bibs are provided by the race organisers.

Whistle

1 x per competitor (no share)

Each competitor must carry at all times a whistle that is pea-less and functional in wet conditions.  It must be easily accessible at all times to sound an alert if required. 

Light Source

(Headlamp)

1 x per competitor

Light source (such as headlamp), waterproof with the required batteries for the section of the race.  Different light sources may be used in different disciplines e.g. headlamp, cycle lights.

Shell Layer Top

(Jacket)

1 x per competitor

The shell/ outer layer jacket must be waterproof, windproof, breathable as specified by the manufacturer. Jacket must have hood, seams tape sealed and be suitable for potentially extreme conditions in an adventure race.

Baselayer Top

1 x per competitor

Long sleeve, close fitting top of synthetic or wool fabric. Lightweight, moisture wicking/ quick drying, and worn next to your skin. Top may either be carried or worn.

Baselayer Legs

(Leggings/ Tights)

1 x per competitor

Long leg, close fitting bottom of synthetic or wool fabric. Lightweight, moisture wicking/ quick drying, and worn next to your skin. Bottom may either be carried or worn.

Baselayer Head

(Beenie)

1 x per competitor

Beanie (or Buff) must be close fitting and of synthetic or wool fabric. Lightweight, moisture wicking/ quick drying, and worn over your hair/skin. Beanie may either be carried or worn.

Survival Blanket

(Space Blanket)

1 x per competitor

Sheet or bag of material coated in a metallic reflective agent. Used in emergencies to reflect heat.  Can be used to counter hypothermia, but also provide shade or aid in visibility. (note bags can deteriorate over time).

Magnetic Compass

2 x per team

Quality compasses for accurate navigation.  Compass must have a needle balanced to the magnetic zone of the race (e.g. zone 1,2,3,4,5 or Multi zone compass). Watch compasses do not meet these requirements. 

Cell Phone

1 x per team

Cell phone with fully charged battery, turned off and in waterproof bag/container for emergency use only.  Race organisers will provide advice on specific cell network (if required) and seal phones in security bags before the race. 

Fire Starting Device

1 x per team

Waterproof matches, gas cigarette lighter, flint and steel are all acceptable fire starting devices.

Knife

1 x per team

Minimum blade length 50mm and sharp enough to cut rope or webbing in an emergency.  Folding blade for safety.  Must be easily accessible while kayaking.

Course Information and Maps

1 x per team

Course maps, course notes and passport/ control card, provided by organisers, appropriate for section of the race teams are completing. Adequate waterproofing e.g. laminated or waterproof paper, clear adhesive(Contact) or waterproof map bag.

First Aid Kit

1 x per team

First Aid contents specified separately.  Must be contained in waterproof bag.

Strobe Light

1 x per team

Must be white light, high intensity (e.g. Xenon strobe lamp), 360 degree visibility, waterproof to 10m or greater, visible beyond 1nm (1.9km) and with charged batteries. Normal flash rate 60 per minute.  It can be used in an emergency situation (on both land and sea) to alert others to your location. Headlamps or cycle lamps that flash are not acceptable.

GPS Tracker/ Emergency Communications

1 x per team

Specific device provided by race organisers.  Must be carried and used in accordance with direction of race organisers. 

           

 

 

 

  

ALL TIMES - ALL DISCIPLINES - TEMPERATE ZONE RACES ADDITIONAL

(Temperate Zone Additional)

Yes/No

Name

Image

Quantity

Description

Mid Layer Top

(Fleece)

1 x per competitor

The mid layer top is used between the baselayer and shell layer to provide additional insulation in cold environments.  Long sleeve top of synthetic or wool fabric. Mid weight (greater than baselayer), moisture wicking/ quick drying. Top may either be carried or worn.  When tested on scales the total weight of the top must be 200 grams or greater.

Shell Layer Bottom

(Pants)

1 x per competitor

The shell/ outer layer pants must be waterproof and  windproof as specified by the manufacturer. Pants must be suitable for potentially extreme conditions in an adventure race.

Sleeping Bag

1 x per competitor

Must be proper full length sleeping bag (not bivy bag), covering the head, and made of insulating material (synthetic or waterproof down recommended). When tested on scales the total weight of the bag must be 400 grams or greater.

Emergency Shelter

(Tent)

1 x per team

A must have sewn in floor and minimum floor area of 2.5m² or 27ft². Tent design must include poles. All the required poles, pegs, ropes etc must be carried with the tent.  Must be suitable for potential conditions of the race.

           

 

 


  

ALL TIMES - MOUNTAIN BIKE DISCIPLINE - ALL ARWS RACES

(Tropical Zone + Temperate Zone)

Yes/No

Name

Image

Quantity

Description

Mountain Bike

1 x per competitor

Mountain Bike appropriate for adventure racing. No road or cyclocross bikes.

Helmet

1 x per competitor

Cycle helmet with an approved safety standard certification. (e.g. CE, UIAA or country equivalent)

Front Light

1 x per competitor

Front facing white light.  May be head or handlebar mounted.

Rear Light

1 x per competitor

Rear facing red light.  Must be mounted on the bicycle. Recommended spare rear light is carried amongst team.

           

 

 

 

 

  

ALL TIMES - KAYAK DISCIPLINE - ALL ARWS RACES

(Tropical Zone + Temperate Zone)

Yes/No

Name

Image

Quantity

Description

Personal Flotation Device

(PFD/ Lifejacket)

1 x per competitor

(no share)

Correctly sized for the competitor and must meet safety standards of the country of the race.  Worn at all times while kayaking. Inflatable type vests not acceptable.  Foam deteriorates over time and loses buoyancy.  Organisers may have specific tests in place to ensure buoyancy meets required standards and laws.

Whistle

1 x per competitor

Must be attached to the PFD/ Lifejacket.

Paddle

1 x per competitor

 

Helmet

1 x per competitor

Organiser to specify if river helmet is mandatory, or if cycle helmet is acceptable.  Worn as directed by race organisers.

Kayak/ Canoe

as per race organiser

Supplied by race organisers (unless notified otherwise).

Throw Bag Rope

1 x per boat

Rescue device with length of rope stuffed loosely into a bag so it can pay out through the top when thrown to a person.  Minimum rope length 10m/ 30ft.

Illumination

(Glow Stick/ Chemical light)

1 x per competitor

1 x per boat

One glow stick (100mm) attached to PFD in a highly visible position at all times (i.e. shoulder position). One glow stick attached to kayak (bring cable tie). Glow sticks must be glowing when dark. Multiple sticks may be required, bring spares.

           

 

 

FIRST AID KIT - ALL TIMES - ALL DISCIPLINES - ALL ARWS RACES

(Tropical Zone + Temperate Zone)

Yes/No

Name

Image

Quantity

Description & Required Discipline

Bandage

(Elastic/ Crepe)

2m long x 7.5cm wide

Total length of bandage is minimum of 2 metres and minimum width is 7.5cm un-stretched.  Multiple bandages are permitted. Used to create localised pressure to site of injury or wound.

Triangular Bandage

1 x

This bandage in shape of right angle triangle can be used to make a sling, as normal bandage and other applications.

Wound Dressing

(Sterile)

2 x

Dressing minimum dimensions 7.5cm x 7.5cm each.  Applied to wound to prevent further harm and promote healing.  Self adhesive or used in conjunction with a bandage. Gauze dressing with nonstick film recommended.

Strapping Tape

(Adhesive/ surgical tape)

1 x

One roll of strapping tape.  Can be used to secure bandages or dressings and in improvised splints.

Antihistamine

(strong)

4 x adult doses minimum

Antihistamine tablets inhibits the action of histamines and can be taken in event of allergic reaction.

           

 

Recommended Items - Additional first aid items that are highly recommended include analgesics (pain reliever e.g. Paracetamol), anti-inflammatory tablets (e.g. ibuprofen), electrolyte replacement, anti diarrheic, disinfectant and antiseptic solutions/creams, blister treatment, CPR face shield, medical gloves.

 

 

 

RACE SPECIFIC ITEMS

(These items added by the specific Race Director)

 

Yes/No

Name

Image

Quantity

Description & Required Discipline

Sports elastic band

 

1 x team

First Aid

Sunblock

 

2 x team

Minimum 50 UV protection. First Aid.

Large garbage bags

 

1 x competitor

Minimum 2 mts x 2 mts

Passport copy

 

2 x competitor

One must be waterproof. Mandatory gear.

Safety vest

 

1 x competitor

Reflective. MTB section

Illumination

(Glow Stick/ Chemical light)

20 x team

(total)

One glow stick (100mm) attached to PFD in a highly visible position at all times (i.e. shoulder position). One glow stick attached to kayak (bring cable tie). Glow sticks must be glowing when dark. Multiple sticks may be required, bring spares.

Climbing harness

falcon-mountain-1.jpg

1 x competitor

UIAA approved.

Climbing helmet

alveo-vent-1.jpg

1 x competitor

UIAA approved. MTB helmet not permitted.

Tubular webbing

Zoom In RhinoSling

2 x competitor

Must be stitched. 37 cm each

Belay device

rig-1.jpg

1 x competitor

Figure 8, stop, ATC, grigri, rig, etc.

Prussik or shunt

Petzl SHUNT

1 x competitor

To be used as safety for belay device

Carabiners

OK-1.jpg

4 x competitor

Locking carabiners.

Climbing gloves

cordex-plus-1.jpg

1 x competitor

Leather

Climbing device

ascension-1.jpg

1 x competitor

Complete ascending system: ascension or ascension and chest croll

 

 

 

 

 

 

 

 

 


 

PROHIBITED ITEMS/ EQUIPMENT

All Times - All disciplines - All ARWS Races

 

    GPS devices.  Includes devices that show your position, display maps, distance travelled etc (excludes GPS trackers provided by the organisers).

    Distance measuring devices such as foot pod accelerometers and pedometers. (cycle computers exempt)

    Mobile phones, radios, other communications or internet access devices etc (excluding the compulsory emergency phone sealed prior to the race).

    Maps other than those provided by the organisers (specifically from race start to crossing the finish line).

    Firearms, night/ nocturnal vision devices.

 

Exemptions

If a competitor wishes, for example for post race performance analysis, to carry such a device as outlined in points 1,2, they must register it, including any separate display devices (e.g. watches) at HQ and have them sealed in a tamper proof bag prior to the start.  Officials will check the bag is intact at the finish line.

 

 

 

FREQUENTLY ASKED QUESTIONS:

 

Q. Am I required to carry an additional baselayer top or bottom if I am wearing them during the race?  NO.

 

Q.  Does a cycle top and arm warmers (or cycle tights and leg warmers) meet the requirement for baselayer top and baselayer bottom?  YES

 

Q. Can a team mate carry my backpack? YES however each competitor must always wear their race bib and carry a whistle. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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